Google Keep Reflection

Photo Credit: Sage Solar

There are tons of apps out there that can help you navigate the complicated world of wedding planning. I’m sure you already have a Pinterest board chalk full of design ideas, an excel/google sheet full of data, and probably seven other apps to keep your wedding planning on track.

It can be a bit daunting and overwhelming to stay on top of it all, let alone trying to keep up with all the latest apps and gizmos! Sometimes simplicity is best. Sure you can have all these apps and documents to keep your wedding planning on track, but what happens when you need to set a simple reminder to call the caterer, or find that perfect flower you must have in your bouquet? One solution...Google Keep.

Google keep is one of those hidden gems of an app which can be useful for really anyone that likes to stay organized. It is an online note taking system designed for use on your computer, tablet or phone. Think of it like a digital version of sticky notes, but one in which you can travel with, edit, set reminders, add pictures, rearrange endlessly, and even share with others. It has a very simple interface, and best of all it is free to use.

Google Keep is just one app that you can use in your everyday personal life and professional life to keep everything in one place. The beauty is that you get to decide how you want to use it, instead of the app dictating the correct protocol.

One of the best parts about using Google Keep is that it syncs up with your google account. So anything you add while on your laptop at home you can also access from your phone when you’re out and about. Any changes that you make on your phone will be reflected throughout all of your devices and vice versa.

Ready To Get Started?

If you don’t already have a google account, get one now. Once you register for an account (or signed in), the first thing you need to do to get started is to go to the Google Keep homepage here.

While you’re at it, grab your phone and download the free app from your app store (supported with both android and iOS). You can edit and add notes from anywhere, but I recommend getting started on the web version.

Below is a sample of my notes that I’ve put together to give you an idea of what can be done within the app.

Google Keep

Create A New Note:

Creating a new note is very simple. Click on the box that says “Take a note….” The box will expand and allow you to add a title to the note as well as text. Type in your title and text in the box.

Google Keep Take a Note

When you’re creating a note, you can alter it in several different ways.

Modifying A Note:

  • Add a checklist. If you’re making a list, you can add check boxes to the note. When you’ve completed an item, you can select the check box and the item will be crossed off and moved to the bottom of your list. You can do this one of two ways. If you know you're making a list right off the bat, click on the checklist icon when creating a new note.

Google Keep Checklist Image

  • If you've already created the note but want to add this feature, click on the vertical three dots on the bottom of the note. That will bring up a submenu that will allow you to either “add a label” or “show checkboxes.” You’ll want to select the latter. You can now add an item to your checklist.
  • Set a reminder. Need to remember to get a list done by a certain date or time? Click on the reminder icon (finger with ribbon) and you can select from three set times (Later today, tomorrow, or next week). You can also select a specific time, date and place. Need a constant reminder? You can also set the reminder to repeat daily, weekly, monthly, yearly, etc. If you make a mistake or need to alter something in the note, click the note to edit it again. You can remove a reminder this way. You cannot remove a reminder if you are on the home screen, although you can alter the time from that page.

Google Keep Reminder

  • Share the note. If you want your fiancé, parents or planner to stay in the loop, you can share your notes with them. Click the “share” icon on the note and it will allow you to add their email addresses. Those people will receive an email that a note was shared with them and will be able to access and alter the note. You’ll see the people you’ve shared the note with on the bottom left-hand corner of the note. It will also tell you who has recently updated the note and what time they made the update.

Google Keep Share

  • Color code your notes. This is a personal preference of course, but you can choose to change all notes regarding your floral arrangements green, or urgent lists red, etc. Click on the artist palette icon and you can select from 8 different options.

Google Keep Change Color

  • Add an image. Maybe you stumbled across a type of flower you want in your bouquet at the nursery. Take a picture and add it to a note with the name of the flower so you can remember. On the web version, you can click on the “new note with image” icon on the right side of the text bar for a new note to upload an image. This feature will come in handy much more with the mobile version.

Google Keep Image

  • Label notes. Label your notes by categories. You can have one label for all your vendors, one for all registry/honeymoon items, etc. You can also use labels to distinguish different sets of notes. So if you are already using google keep at home or at work, you can use labels to keep everything separated. Grocery lists and other items for the home can go under a label called “home.” Work related checklists can go under you “work” label. All of your wedding items can be placed under the “wedding” label. When you click on the three lines in the upper left-hand corner (your navigation pane) you will see a list of the different labels you’ve created, or you can create a new label. Click on a label to see all the notes associated with that label.Google Keep Add Label
  • The newest update this week makes it easier to label than ever before. All you have to do is use a hashtag in the text of the note to add a label to your post. So I can type #vendor to add this note to the rest of my vendor notes.

Other Features:

  • Duplicate a note. If you need to make a copy of a note, click on the three vertical dots on the note you want to copy, then click “make a copy.” You’ll see a copy of the exact note (including color and checked off items). The only things that do not transfer are your reminders and those you’ve shared the original note with.

Google Keep Make Copy

  • Archive completed notes. When you’re done with a checklist or note, you can archive it. You can reference it later if you want, but it won’t clutter your home screen. If you want to view archived notes, click on the main menu icon (three horizontal lines) on the upper left side of the page and you will see your navigation pane. Here you can select“archive” and view all archived notes.

Google Keep Archive

  • Copy to Google Doc. Need to export the list to print? Click on the three vertical dots on the note, and select “Copy to Google Doc.” You’ll be notified once it is copied and you can open it from your Google Drive.

Google Keep Copy to Google Doc

  • Rearrange your notes. You can sort your notes however you want. Simply drag and drop to where you want to place them. You may want to sort by importance, color coded, or another way that you find helpful. Just remember that when you sort these on your computer, they will also rearrange on your phone or tablet. So what my look more appealing on your computer may be less so on your phone.
  • List view vs. Grid view. In the far right corner, you can toggle between Grid View or List View. I personally like to see as many notes as possible on my screen, so I prefer Grid View. You may like to see them all in a list where you scroll down to view additional notes.Google Keep List View
  • Search. Have so many notes you can’t find something specific? You can search in the search bar at the top of your page for specific text. You can also filter by who you shared it with, by image, audio (we’ll get to this in a second), reminder, list, or a combination of these.
  • Google Chrome Extension. Next time you're browsing a website that you want to remember or reference later on, use the new Keep Chrome Extension to add it to one of your notes. Click on the Keep icon to add the link to a note, or select text or a picture and create a new note from the right-click menu.

Mobile app perks:

  • Voice recording. At a store and see something you want to add to your registry? On the bottom of your screen, there is a microphone icon that you can click and recite the text that you would like added to the note. It will keep your audio too if the voice recognition wasn’t 100% accurate.

Google Keep Voice NoteGoogle Keep Voice Note FinalGoogle Keep Voice Memo Note

  • Take a photo. Instead of uploading something from your laptop you can snap an image from your phone while you’re on the go.

Google Keep Image Note

Your Turn

Have you used Google Keep to assist you with staying organized? Do you have any helpful hints for other users planning their wedding?

Add your thoughts in the comments below!